Category Archives: Keeping it Organized Series

Keeping It Organized: Inventory!

Thanks to everyone who sent in how they organize their inventory! Here are tips from our own Mk Rules readers!

FROM KMH CHINO:

“I use CLEAR plastic boxes (like those from Bee/Get Organized) for all colour cosmetics. You can read the item names very easily through them, and it is easy to get them in alphabetical order. I use PCP boxes to store colour foundations on their sides, with the name facing out towards me. All my inventory is on clear glass shelves Continue reading

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Keeping it Organized: The Portable Office

This comes from Tanya Lee-King’s Unitnet site. Thanks for the idea!
expanding-files.jpg

Portable Office

This is an easy way to keep organized. Purchase an expandable/portable file
(can be purchased at Target, Shopko or Walmart). I like it to be a plastic
exterior with a handle as it is more durable. Label each pocket as follows:

• Current- anything needing immediate attention
• Weekly Plan Sheets
• Weekly Accomplishment Sheets/Star Consultant Tracking
• Spiral Notebook – First ½ ongoing list of booking prospects, Second
½ ongoing list of team building prospects
• Scripts
• Hostess Packets
• Guest Lists
• Recruiting Packets
• Agreements
• Beauty/Look Books
• Expenses (put throughout month and then transfer into monthly
expense envelope)
• Sales Tickets (keep throughout month then transfer into a monthly
income envelope)
• Blank Sales Tickets
• Contests/Promotions
• Applause – keep current issue of Applause Magazine
• Newsletter – print and keep current copy of newsletter
• Product Knowledge Book

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Keeping it Organized: Binders

This comes from my director’s website. I will keep her anonymous in case she prefers to remain that way! Hate files? Try this binder system!

ORGANIZE YOUR OFFICE AT HOME: The Binder System

Your office can actually fit on a corner of your kitchen counter. Claim some sufficient space in
your home that you can keep your Mary Kay inventory, supplies, and eight binders of
information. It will work better for you and your family when your Mary Kay business is contained to one area and not spread out all over the home.

What to purchase:
1. 2 large 3-ring binders, with a 3”’ rib (for Tax Receipts and Reference Binders)
2. 4 large 3-ring binders with a 1-2” rib (for Closing, Recruiting, Contest and Applause Binders)
3. 2 5 x 9” binders with a 2” rib (for Profiles , Sales Tickets and Birthdays)
4. Adjustable 3 hole punch
5. One package of sheet protectors with 3 holes
6. 2 packs of 3-ring binder index tabs (for dividers in binders)
7. One pack 5×9” Jan to Dec 3 ring binder tabs ( for Birthdays)
8. One pack 5×9” A to Z 3-ring binder tabs (for Profiles and sales tickets)
9. 24 manila envelopes Continue reading

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Keeping it Organized: Tips 15-18

This is the last of the tips from Home Office Life.com . I have been really enjoying them! I have some extra time off this week and plan to get crackin’ on organizing my office! 🙂

Tip #15: Grow Into A Routine

Work schedules can intimidate some, while others function well within certain time constraints. If you work in your home office only when you feel inspired to work, you will either spend a minimal amount of time in your home office or work too many hours.

Follow a work schedule as much as possible to keep your productivity high and your motivation strong. You may feel more productive in the morning, so schedule your important tasks for that time. If you feel inspired after lunch to tackle big projects, schedule those tasks in the afternoon. Continue reading

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Keeping it Organized: Tips 12-14

Yep, there is even MORE info in our series on Keeping it Organized! Coming soon: Real life Mary Kay organization tips from “File, Don’t Pile” to consultants swapping ideas on inventory storage! For now, read these tips from Home Office Life.com.

Tip #12: The five biggest home office blunders and how to avoid them.

On your quest for the perfect home office, reason and planning ahead can get left behind. Before you set up a new home office or as you evaluate your current set up, consider these common home office mistakes and how to avoid them.

Blunder #1- Using the wrong room for an office. What seems right and what feels right can create an internal battle and affect your productivity. For example, if it seems right to use a spare bedroom as an office but you feel better working at your kitchen table, stop to consider why. Is your kitchen bright and roomy while your spare bedroom is too dreary and cramped? Find another spot for your home office and don’t be surprised to find yourself using that space often. Continue reading

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Keeping it Organized: Tips 8-11

Keep it even MORE organized with tips #8-11 from Home Office Life.com!

Tip #8: Helping Others Get Organized

You may be extremely organized, yet if a spouse or associate sharing your home office isn’t organized, everyone’s productivity suffers. Here are a few ways to help others get organized and stay organized:

1. Gently suggest ways to help someone get organized and share these tips in a non-threatening manner. If someone sees that you’re trying to help rather than criticize, your ideas will be better received. For example, if you see scraps of paper everywhere on his or her desk, suggest a daily planner, handheld organizer or even a spiral notebook for planning each day.

2. Use positive reinforcement. Instead of focusing on someone’s disorganization, praise him when he or she makes an attempt to get organized. They probably realize that there’s a problem but don’t want or need to hear your criticism.

Continue reading

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Keeping it Organized: Tips 4-7

Again, these tips come from Home Office Life.com.

Enjoy and Keep it organized!

Tip #4: Avoid Perfection

Do you take perfectionism too far? Do you work hard each day with minimal results? If so, you may be focusing on doing things right instead of doing the right things. Perfectionists appear on the surface to be productive, when in reality their quest for perfection keeps them from being so. When you recognize the extent of your perfectionism, you will dramatically increase your productivity.

Determine if you spend a majority of your time on top priority items. Perfectionists often focus on tasks they do perfectly, while ignoring those they don’t do as well, yet may be more important. A perfectionist takes time to revise a proposal that isn’t due for weeks, instead of handling an urgent request from a client. You will increase your productivity if you handle top priorities, whether or not the tasks use your strengths. Continue reading

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Filed under Day to Day MK, Direct Sales, Helpful Articles, Keeping it Organized Series, Real life answers